Manage your governing documents with control
Policies that sit untouched in a folder govern nothing. Securapilot's governance documents module takes every policy, standard and procedure through the whole lifecycle — from draft to attested and followed up.
Governing documents that actually govern
A governing document only has effect if it is current, approved and read by the right people. Securapilot's module gathers policies, standards, guidelines and procedures with version control, an approval workflow, attestation and control mappings — with a complete audit trail.
The result: governing documents that are current, approved, read and traceable.
All governance document work in one module
The governance documents module covers the entire document lifecycle in six connected areas.
The document register
A register of the organization's policies, standards, guidelines, procedures and instructions.
Document types & templates
Each document type has its own default values and templates that give new documents a ready-made structure.
Lifecycle & versions
A status flow from draft to published, with version control and snapshots.
Approval workflow
Multi-step review and approval with deadlines, reminders and delegation.
Attestation
Users read and acknowledge documents through a secure link, with reminders and a knowledge quiz.
Control mappings
Link governance documents to compliance controls and see the coverage in a coverage matrix.
How the module supports your governance document work
Concrete support in every part of the work — from draft to followed-up attestation.
WYSIWYG editor
Write and edit the document body in a full-screen editor with formatted content.
Document types & templates
Apply a ready-made template per document type so new documents get the right structure from the start.
Version control
Every version is saved as a snapshot; a major version additionally requires renewed attestation.
Multi-step approval workflow
Up to three approval steps with deadlines, escalating reminders and the option to delegate.
Attestation with traceability
Send attestations to the whole organization or selected users; read confirmation is logged with an optional knowledge quiz.
Control mappings & coverage matrix
Link documents to framework controls and reveal gaps in the governance documentation.
Health score
Each published document gets a health score of 0–100 based on currency, coverage, attestation and quality.
AI assistance
AI generates drafts, analyzes quality across five dimensions and suggests control mappings.
The document journey — from draft to followed up
Every governance document follows a clear workflow with built-in review.
Create draft
Create the document, choose a document type and apply a template — write the content in the editor.
Submit
Submit the document for review; an approval chain is created automatically.
Approval workflow
The document is approved step by step by designated reviewers, with reminders and delegation.
Publish
The approved document is published and becomes the current version.
Attest & follow up
Users attest the document, and the health score and review triggers drive the follow-up.
Frequently asked questions about the governance documents module
What types of governance documents can be managed?
The module manages policies, standards, guidelines, procedures and instructions. Each document type has its own default values — review interval, number of approval steps and whether attestation is required — and a template that gives new documents a ready-made structure.
How does the approval workflow work?
When a document is submitted for review, an approval chain of up to three steps is created, taken from the document type. Each step has a deadline with reminders, and a pending approval can be delegated. A rejected document returns to draft.
What does attestation mean?
Attestation means users read and acknowledge a governance document. The recipient gets a secure link with no login, reminders are sent for incomplete attestations, and an optional knowledge quiz can require a passing result. A major version requires renewed attestation.
How are governance documents connected to compliance?
Governance documents can be linked to compliance controls with a coverage type — full, partial or related. The coverage matrix shows which controls are covered by which documents, and the health score factors in framework coverage.
Make your governing documents actually govern
Book a demo and we'll show you how the governance documents module gives you current, approved and attested governing documents.
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